If you employ even a handful of people — in a shop, a workshop, a clinic or a small factory — the month-end salary calculation is a headache. You count present days from a register, subtract leaves, guess the overtime, and hope the maths is right. A digital attendance app removes all of that: mark attendance daily, and the monthly salary is calculated for you.
What to track each day
Good attendance records come down to a few simple statuses per person, per day:
- Present — a full working day.
- Half-day — counts as half, for salary purposes.
- Absent — no pay for the day (unless it’s paid leave).
- Leave — mark whether it’s paid or unpaid.
- Holiday / week-off — so you don’t accidentally dock pay.
- Overtime hours — extra hours worked beyond the normal day.
How monthly salary is worked out
Once each day is marked, the calculation follows naturally:
- Count payable days = present days + paid leaves + (half-days ÷ 2) + holidays.
- Work out a per-day rate from the monthly salary (monthly salary ÷ days in the month, or a fixed daily wage).
- Salary = payable days × per-day rate.
- Add overtime = OT hours × your OT rate.
- Subtract any advances already paid.
Example: Monthly salary ₹12,000 (30-day month = ₹400/day). An employee has 26 present, 1 half-day, 2 holidays, 1 unpaid absence. Payable days = 26 + 2 + 0.5 = 28.5 → ₹11,400, plus 5 OT hours at ₹100 = ₹500, minus a ₹1,000 advance = ₹10,900. The app does this instantly for every person.
Do it on your phone
- Add your staff with their monthly salary or daily wage.
- Mark attendance daily — one tap per person: present, half, absent or leave.
- Log overtime and advances as they happen.
- Review the monthly sheet — payable days and salary, calculated automatically.
- Share the salary sheet with each worker so it’s transparent.
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Tips for fair, drama-free payroll
- Mark attendance every day, not at month-end from memory — accuracy builds trust.
- Agree the rules upfront: what counts as a half-day, how overtime is paid, leave policy.
- Record advances immediately so they’re not forgotten at settlement.
- Give each worker their salary sheet — showing the working removes disputes.
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